If you make reference to other sources of information when writing your document, then you need to cite those sources in a bibliography. As the task of creating a bibliography is a common one, Word 2010 comes with tools that make the process easier.
The bibliography is usually placed at the end of a document and lists the sources that you consulted or cited within the document. In Word 2010 you can automatically generate a bibliography based on the source information that you provide for the document, either as you go along, or when the document is finished.
Insert A Citation In Word
When you add a new citation to your document, you also need to add its source so that it will appear in the bibliography. Many authors prefer to add sources as they appear in their documents. Each time they make a citation, they also add its source. You can do this by going to the References tab > Citations & Bibliography group, and change the bibliography style to be the one you need. For this examle we’ll use MLA Seventh Edition. The citation style you choose affects the information about the source you need to supply and also its presentation in your document.
Once you’ve chosen a style, place the cursor at the end of the sentence or phrase that you want to cite. In the same group in the ribbon, click Insert Citation. At this point, you can either provide all the source information now (select Add New Source), or you can insert a placeholder and fill in that information later (select Add New Placeholder). We’ll choose Add New Source to supply the source information now.
Type in information about the source in the Create Source window that opens.
Click to enlarge
In this example, we’re citing a book, but you’ll find that you have to enter different information depending on what the Type of Source is. When finished, click OK, and the source citation is complete. Next time you click on Insert Citation, you should see the source you just created.
You can view, change and delete sources you’ve previously created by clicking on the Manage Sources button. You’ll see two lists: the Master List contains all sources you’ve created in the past, regardless of what document you were editing, and the Current List contains only the sources you created for the current document. The actions you can perform in this window are fairly self explanaotory: you can create new sources here, and edit and delete existing ones.
If you select source you can see a preview of both how the citation looks, and how the bibliography entry looks.
Create A Bibliography In Word
Once you’ve added your sources, you can generate a bibliography at any point. Note that placeholder citations don’t appear in the bibliography. The bibliography will usually appear at the end of your document, so that’s where we’ll put ours. Place the cursor at the end of the document and click Bibliography.
Choose the bibliography format you’d like to insert.
Hopefully this tutorial has given you a quickstart guide to give you all the information you need to get you up and running with bibliographies in Word, but you can go here for a more in depth exploration of citing sources in Word 2010.
When you add a new citation to a document, you also create a new source that will appear in the bibliography.
- On the References tab, in the Citations & Bibliography group, click the arrow next to Style.
- Click the style that you want to use for the citation and source. (You only have to do this once per document.)
- Click at the end of the sentence or phrase that you want to cite.
- On the References tab, in the Citations & Bibliography group, click Insert Citation.
- Do one of the following:
- To add the source information, click Add New Source.
- To add a placeholder, so that you can create a citation and fill in the source information later, click Add New Placeholder. A question mark appears next to placeholder sources in Source Manager. You will need to fill in the full information before the Placeholder citation will appear in the Bibliography.
- Begin to fill in the source information by clicking the arrow next to Type of source.
For example, your source might be a book, a report, or a Web site.
- Fill in the bibliography information for the source.
To add more information about a source, click the Show All Bibliography Fields check box.
To insert an existing source, select that source from the source list.
Note: Word creates a Master List of all sources used on that computer. This list is stored in a separate file on the hard drive, and is available in the Manage Sources menu. If you use a campus lab computer, or another shared computer, you may not see a Master List.